Why keep a time control?
The main purpose of recording workers' working hours is to ensure compliance with working hours, prevent labor abuses or fraud and compensate overtime. Thus, the Labor Inspection and the Social Security will be able to keep a better control.
How to perform the time registration?
It is recommended to implement a technological system of time and attendance control, which allows the daily registration, entry and exit of workers automatically. To provide reliable, unmodifiable and non-manipulable information, either by the employer or by the worker himself.
How is it recommended that the working day record report be?
The working day record report must include:
- The name of the worker
- The date
- The time you start working
- The time that work ends
- Break times, both the breaks stipulated in the agreement (lunch) and the breaks not stipulated (smoking, coffee breaks, etc).
- The length of the working day
The difference between the hours elapsed since the beginning and the end of the workday and the time of breaks will be considered as effective working time. The time of breaks must be documented exhaustively, otherwise, the effective working time would be equivalent to the time of presence (start - end of the working day).
The calculation of overtime will be based on those hours of actual work that are carried out over the maximum duration of the day.
How should time records be kept in flexible and remote working environments?
With the pandemic, we have seen a boom in remote working and everything points to its continuity beyond a certain return to normality. However, it is considered necessary to control working hours so that their absence is not an impediment or an obstacle to the implementation of telework or promote flexible working hours.
How long does the data have to be retained?
It is advisable for the company to keep records of employees' working hours for at least the first four years, and these should be available to employees, their legal representatives and the Labor and Social Security Inspectorate. But the storage time will depend on the law in each country. If the organization has several sites, employee timekeeping reports must be available at any site at any time.
What can happen if I don't keep a time record?
The legal consequences of not keeping a record of workers' working hours will depend on the regulations of each country and can result in high fines.
How does Time@Work help you?
- Automatically records the schedule. Adapts to remote working and keeps reports updated.
Time@Work is an employee time and attendance software that collects data automatically and objectively. The data is recorded in real time. It provides reliable and unchangeable information. It automatically collects start and end times from the employee's device so that the time is recorded whether the employee is working in the office or at home. It also offers a timekeeping app for mobile employees. The automation ensures that reports are always up to date and eliminates unnecessary administrative tasks for the HR department.
- Measures effective working time and calculates overtime
Time@work measures actual employee activity (actual working time) and accurately calculates break times. It provides the Human Resources department with comprehensive time recording reports and overtime reports for each employee.
- Data storage
It is a completely SaaS application (in the cloud), it does not require costly investments in infrastructure, installations or special equipment. It generates reports in Excel, PDF and CSV formats, offering data security guarantees and information backup. Data is kept securely.
- Data availability
Data can be accessed from any location or work center at any time.
- Employees can access their data
Employees can access their personal data, self-evaluate their own performance, optimize their time management and increase their productivity.
- Provides managers with information about the performance of their teams
Managers have access to data related to work activity and employee work schedules to control and balance workloads, as well as to easily evaluate the performance of their teams and understand work dynamics.
Time@Work is not only an optimal time recording solution, but also an effective solution to increase employee efficiency and performance.
Employee timekeeping solutions, such as Time@Work, not only provide complete reports on the working day and working hours of each professional, but also offer data on the quality of work, facilitate self-management of time, improve productivity and encourage the implementation of new ways of working, such as flexible working hours or teleworking, providing transparency with totally objective and accurate information.
Time@Work also guarantees workers' right to digital disconnection, as it has a system of alerts that warn employees when they have reached the end of their workday, recommending them to disconnect from their devices and from their work responsibilities. In this way, Time@Work promotes the reconciliation of work and family life, generating an appropriate balance.
The positive results generated by having employee time and attendance software for companies, eliminates the typical myths of time recording, which devalue its benefits. Implementing a software that manages the working day record is becoming more and more common and mandatory in organizations that want to improve their processes.
Whatever the reason companies have, it seems that the growing need to know information about the fulfillment of working hours, forces companies to want a time control of their employees to know their performance and promote their growth. The best solution is one that not only complies with timekeeping but also allows employees to manage and optimize their own time in the best possible way.